Danaus Pharmaceuticals: Executive Assistant

Logo de Danaus Pharmaceuticals

Danaus Pharmaceuticals looks for an Executive Assistant with at least five years of experience.Logo de Danaus Pharmaceuticals

 

Job Title: Executive Assistant.

 

Tasks
  • Manage and coordinate complex executives’ calendars: schedules meetings and conference calls and presentation materials.
  • Coordinate, assist in planning, and monitor meetings; actively manage reception and conference room calendars. Manage prep and close-out of meetings, including video-conferencing set-up, dial-in set-up, printing of materials.
  • Regularly interacts with international team to prepare materials for meetings or presentations. Assist in PowerPoint presentations, Microsoft and Google applications, when needed.
  • Handle correspondence and highly confidential/sensitive information.
  • Answer all incoming calls, manage domestic/international travel arrangements and work on special projects assigned.
  • Liaise with other departments on requests and priorities.
  • Manages and reconciles expense reports, initiates purchase requisitions submissions, and contract drafting and submissions.
  • Consult with Executive Management and their support staff on issues and proposed solutions.
  • Provide general office support to staff as needed.
  • Office upkeep, stocking supplies, and managing office equipment. Ensure office space and equipment is well-maintained, organized, secure, and supplies are always stocked.
  • Monitor general office supply and manage orders. Coordinate department and individual requests as a part of weekly orders.
  • Coordinate with shipping requestor to ensure all approvals, customs forms and other required documents are compiled prior to compounds shipping.
  • Office coordination with building´s management, facilities/maintenance, and other office vendors. Assist in reservation of shared spaces with the building.
  • Assist and manage IT and HR.
  • Provide onboarding process for new hires, including interview and candidate coordination.
  • Ad Hoc Admin support, including registering employees for conferences; maintaining company phone, photo, and directories; conducting general errands as needed for company events or shipments; ordering business cards for employees; scanning business cards for senior leadership.

 

Experience
  • At least 5 years.
Type of contract
  • Indefinite, full-time contract.
Starting date
  • As soon as possible.
Schedule
  • 9:00 am – 6:00 pm.
Place
Salary
  • Based on experience.

 

Applicants must send their CV to michael_tadros@corrgene.com indicating as subject: Executive Assistant.
Deadline: June 30th 2022.

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